Who are we?

SmartDBS are a low-cost, simple solution technology company who want to remove the pain of digitising DBS applications when connecting to the DBS eBulk Platform.

We make easy to use software that enables your Registered Body to focus on what matters – serving your customers and applicants.

Our system handles the entire application process, including applicant onboarding, application verification, Registered Body countersigning, and DBS eBulk submission. We can run everything in our secure cloud, or we can help your team run the software for yourself.

We’re a small business with big ambitions, and we’ve got a team with heaps of experience with us.

Why are we different?

🏠 Bring your own RB

You bring & keep your Registered Body status. All countersigning is done under your registered body, not ours.

🔑 Ownership

You own a copy of the technology!
We can’t hold you over a barrel if it suits our business.

📀 Your Business, Your Data

Your business, your data. We make no claim over your Registered Body business, the applicants, or the data within the system. We have an open data principle which means you can cleanly and clearly export the information at any time.

💰 Reasonably Priced

We are reasonably priced, believing that technology should be accessible to all, not just those with deep pockets.

We offer significant discounts for charities and volunteer based organisations.

What we offer

💾 The SmartDBS Platform

A commercially licensed open source product that you own and adapt to your specific needs. It comes fully functional, built by engineers with extensive government, public & private sector software architecture experience.

It’s built to be simple, but capable, enabling a smooth application process which can be customised to your business and applicant’s needs.

☁️ The SmartDBS SaaS Cloud

A full service subscription solution where, in addition to still owning the product, you can have us operate it too.

We’ll take care of all the operational concerns, including security, backups, resilience, and performance.

There’s no long term contracts, so you can leave when you like, and we’ll even help you migrate to another service provider if you do.

Contact

Please email info@smartdbs.co.uk or fill out the form here.

Customer Sectors

Independent Registered Bodies

We’re familiar with traditional Registered Bodies. You offer your knowledge of legislation and help guide your customers and their applicants through the complexities of the DBS application process. You might still be working primarily with paper applications, or have an aging, costly, or inflexible DBS eBulk integration already.

Talk to us about how we can add value to your business.

Recruitment & HR

Our technology it built to be modular and extensible, so it can integrate into your existing processes, creating creative and unique opportunities.

Talk to us about how this looks like in practice.

Local Government

With demands on the funding available for local services at an all time high, we are motivated to support all the council based Registered Bodies to help them run their Registered Bodies in a more efficient and cost effective manner, freeing up more budgets for better uses.

Talk to us to invite us into your tender process.

Sporting, Charitable & Volunteers

As volunteers within the community ourselves, we understand the critical role that vetting takes, and the costs that doing so can take. We offer our solutions for a significant discount, as we believe that “trust but verify” should’t come with an expensive price tag.

Talk to us about how we can help you achieve this.